TOTAL FINANCE CORPORATION
DISPUTE RESOLUTION PROCEDURE
At Total Finance Corporation Pty Ltd we aim to provide the very best service for our customers. In the event that you are unhappy regarding any part of our service, we have an internal resolution process in place to assist in satisfying any complaint.
We are authorised to engage in credit activities under our Australian Credit Licence Number 386603.
Should you have a complaint about our services, please contact:
Complaints Officer:
NAME: Bruce Cruickshank
POSITION: Director
ADDRESS: PO Box 4161 Gumdale Qld 4154
PHONE: 07 3393 6428
FAX: 07 3396 0439
EMAIL: bruce@total-finance.com.au
The Complaints Officers are senior personnel in our organisation and have the necessary experience and authority to handle your complaint and make relevant decisions on outcomes.
The complaint need not be in writing and may be presented by any reasonable means, for example letter, telephone, email or in person.
Should you not be satisfied with the outcome of our investigation of your complaint you have the option of contacting our external dispute resolution provider, Credit Ombudsman Service Limited (membership number 410488) on:
Freecall: 1800 138 422 Phone: 02 9273 8400 Fax: 02 9267 3125 Email: info@creditombudsman.com.au
AWARENESS
All staff and consultants who deal with (or are likely to deal with) customers, are aware of the names, titles and telephone numbers of our Complaints Officers.
Each staff member and consultant is also instructed in how to transfer a customer who has a complaint to our Complaints Officer; and what customer details to record if the Complaints Officers are for any reason unavailable (this information will include a minimum of the name, telephone number, and description of the product or transaction to which the customer’s complaint relates). We do not to charge any fee in respect to any complaint.
INVESTIGATING A CUSTOMER’S COMPLAINT
TIMELINESS
We will provide a written acknowledgement of receipt of your complaint within five (5) business days, unless the complaint is otherwise resolved in the meantime.
We will ensure that a substantive response is given to your complaint as soon as possible, but within forty five (45) days of receipt of your complaint.
If we cannot respond to your complaint within forty five (45) days, we will inform you of the reasons for the delay and of your right to refer the complaint to the Credit Ombudsman Service.
We will have substantially responded to your complaint if we:
(a) Accept the complaint and, if appropriate, offer redress, or
(b) Offer redress without accepting the complaint; or
(c) Reject the complaint.
WRITTEN RESPONSE TO A CUSTOMER
We will give you a written response to your complaint and the reasons for reaching a particular decision on the complaint and will adequately address the issues that are raised in your complaint.
Where practicable, our response will refer to applicable provisions in legislation, Codes, Standards or Procedures.
REMEDIES
If we accept your complaint and are of the view that it is appropriate to offer redress to you, that redress may be non-financial as well as, or instead of, financial. If we consider that a financial remedy is appropriate then we will provide compensation for any direct loss or damage caused.
We will, when determining the appropriate remedy, take into consideration the extent of loss or damage suffered by you, relevant legal principles, the MFAA Code of Practice and other relevant codes of conduct and concepts of fairness and relevant industry best practice.
DATA COLLECTION
We will keep data concerning your complaint in such form and manner as we think fit and will enable analysis according to:
(a) Type of complaint;
(b) Subject of complaint;
(c) Outcome of complaint;
(d) Timeliness of response.
So that we can identify any systematically recurring problems, we will as far as is practicable and relevant, classify complaints according to the particular provision of the MFAA Code of Practice alleged by you to have been breached.
SuBject to legal constraints including constraints as to privacy, we will make available data collected in respect of your complaint to the Australian Securities and Investments Commission.
REVIEW
We will review our Internal Dispute Resolution Procedures at least every three (3) years to ensure that our complaints systems are operating effectively. This document was reviewed on 15 December 2010.
